You can view the bill in its entirety at:
http://www.hoareformbill.net/PB16SB1122OR.pdf
It is sponsored by Senator Alan Hays.
Showing posts with label HOA disputes. Show all posts
Showing posts with label HOA disputes. Show all posts
Tuesday, January 5, 2016
Saturday, December 5, 2015
My Email Regarding HOA Reform Bill and Affordable Legal Representation
I wrote this to Senator Alan Hayes, House Representative Mike La Rosa, Florida Bar President Ramon Abadin and my friend, Jan Bergemann of Cyber Citizens for Justice (www.ccfj.net):
Gentleman,
I am writing to
you today, as an attorney who represents both homeowners’ associations and homeowners
who are being victimized by their associations. The HOA Reform bill is critical
at this point and comes at a time when the president of the Florida Bar, Mr.
Ramón Abadin, has pointed out, in the November issue of the Florida Bar
Journal, the need for a new business model because the working class cannot
afford an attorney and do not qualify for legal aid. I see this injustice every day in my practice
as I have to tell clients the high legal fees and costs they would incur to
hire me to protect them from being another HOA victim. These cases are not the type that are done on
a contingency because rarely has someone been physically injured. I turned down at least one case a day,
sometimes as many as five. Yesterday it
was three. Most firms won’t represent
the homeowners because the associations are a “cash cow.”
The homeowners’
associations are unregulated and the condominium associations have limited
regulation with the Dept. of Business and Professional Regulation (“DBPR”) not
having jurisdiction over assessments, which is the biggest source of abuse for
homeowners. Even the appellate courts,
in a case called Ocean Two Condo. v Kliger, where the Court stated “Because
of the statutory lien rights and the power to prosecute the foreclosure action,
an association and its attorneys have ample leverage, and the unit owners have
very little. Every telephone call, meeting, or hearing regarding the genesis of
the dispute and the amount due produces an incremental unit of attorney
billings, and every day until resolution of the dispute increases the interest
tariff.”
In my practice
I have witnesses law firms that have paralegals do all the work, yet the
homeowners are billed attorneys’ fees, not paralegal fees. I have witnessed a law firm give sales
pitches to associations during hiring interviews and state that “95% of the
homeowners can’t afford to sue you and the 5% that can will soon learn that
money can be used for a vacation, their children’s college, or retirement and
will give up.” Unfortunately, this is true. I have seen a law firm give homeowners a
letter stating they could not call or come to their office to resolve their
assessment delinquency, but could fax their credit card or email and then are
given the email address of a former staff member. Once I got involved the charges ballooned from
$795 to over $3,600 with the attorney telling me he had to read all those
emails the owner sent trying to get a response.
This is outrageous and had I not gotten involved he would have forced
the homeowner to pay those ridiculous legal fees.
The industry
not only needs more regulation, but more affordable legal representation. Let’s
give DBPR jurisdiction to arbitrate assessment disputes. This is the biggest source of abuse. Arbitration is less expensive for the
homeowner and the threat of arbitration might help tamper the abuse.
Regulation of
the homeowners’ associations is needed to help curtail the abuse of out of
control board members.
Right now there
is a rise in homeowners’ associations setting up their own corporations to perform
work normally performed by vendors. This
results in the board of directors putting their family members on the board of
these corporations as paid directors, if not themselves in some cases; the
board members receiving free services, the members being denied access to see accounting
records of these corporations even though their assessments paid to set up this
corporation and bought any equipment, furniture or other assets. Several times I have witnesses where these corporations
are either owned or operated by a board member or have contracts with a board
member. Some associations set up these
companies to operate a receivership or rental program to take control of homes
in foreclosure, which is needed, but instead funnel the rental income to
themselves or the corporation without the association getting a dime.
There is also a
rise in the community association management firms setting up their own corporations
to perform work normally performed by vendors.
These corporations are then paid top dollar and paid promptly with no
one given a chance to dispute an invoice.
There is a rise
in the number of cases in which deed restrictions have expired under the
Marketable Record Title Act but the HOAs continue to operate as mandatory
associations and threaten to foreclose on owners who refuse to pay because they
know the chances of the owner affording an attorney are slim.
I have witnessed
board members targeting homeowners they do not like. This targeting sometimes includes criminal
activity, which is hard to prove. Any witnesses
refuse to get involved because they know they will be targeted.
The Village
Condominium Association in Orlando was taken over by a board member who slowly
was able to get rid of anyone who did not agree with him and then proceeded to
give himself the management contract, the security contract (with armed security
despite not having the proper licenses), and the maintenance contract. This board member marked all the board
members’ assessments as paid each month despite no payment. He was able to take approximately $40,000 a
month from the association (which we documented), depleted the reserves and
diverted money from insurance claims to his own pocket. A receiver was eventually
appointed to take over and the board removed.
I could write a
book on the atrocities committed against homeowners, including cars being set
fire, fake bombs on lawns, handicapped owners in wheelchairs being refused to
attend meetings and harassed, racial discrimination, sex discrimination,
discrimination against veterans. I have
witnessed homeowners being evicted from their homes for past due assessments
when their home was in a trust and the association demands the rent be paid to
them from the “tenant.” And let’s not
forget the Higgins v. Timber Springs case in which Mr. Higgins was
foreclosed upon while on active duty in the military. Our firm was able to get the foreclosure reversed. We took the case pro bono, one of the few we
could afford to handle as a small firm, because Mr. Higgins could not afford an
attorney and was trying to deal with this situation while deployed.
The sad part is
when I have to give these homeowners a quote of the fees to litigate they decide
it’s easier to sell their home and move, sometimes to another state.
I apologize
this email is so long, because I know your time is valuable, but I appreciate
the efforts each of you are making in trying to protect the rights of our
citizens. So many of them lose their
homes, not because they can’t afford them, but because they upset their HOA,
became a victim, and cannot afford an attorney.
Thank you!
Regards,
Barbara Billiot Stage, Esq.
Saturday, July 18, 2015
Fines Authorized by Statute?
The great debate: Can the HOA fine if the governing documents do not authorize it but Fla. Stat. 720.305(2) establishes procedures for fining?
Many community association lawyers and community association managers say yes.
My answer is no despite many of my colleagues disagreeing with me. The statute starts out "The association may levy reasonable fines of up to $100 per violation....." which my colleagues have interpreted to mean the association has a statutory right to levy fines.
My argument is the Florida Constitution prohibits retroactive application of a statute to change an existing contract (Declarations, bylaws and articles of incorporation are contracts) as reinforced by Cohn v. The Grand Condominium. Additionally, S&T Anchorage v. Lewis held an association cannot act in any way not authorized by its governing documents. The exception to the retroactive application is statutes which are public policy (such as the Florida Friendly Landscaping Act), statutes which are remedial or curative (the recall statute) and statutes which are procedural. The fining statute is procedural, but the part that would allow for a statutory right to fine is not nor was it a public policy statute.
From Haven Fed. Savings and Loan v. Kirian: “Substantive law has been defined as that part of the law which creates, defines, and regulates rights, or that part of the law which courts are established to administer. It includes those rules and principles which fix and declare the primary rights of individuals with respect towards their persons and property. On the other hand, practice and procedure 'encompass the course, form, manner, means, method, mode, order, process or steps by which a party enforces substantive rights or obtains redress for their invasion. 'Practice and procedure' may be described as the machinery of the judicial process as opposed to the product thereof." It is the method of conducting litigation involving rights and corresponding defenses.”
My colleagues disagree and until an appellate court rules on the subject we will not know who is right. Does your HOA want to foot the bill for an appellate case to figure this out? My suggestion is err on the side of caution.
Many community association lawyers and community association managers say yes.
My answer is no despite many of my colleagues disagreeing with me. The statute starts out "The association may levy reasonable fines of up to $100 per violation....." which my colleagues have interpreted to mean the association has a statutory right to levy fines.
My argument is the Florida Constitution prohibits retroactive application of a statute to change an existing contract (Declarations, bylaws and articles of incorporation are contracts) as reinforced by Cohn v. The Grand Condominium. Additionally, S&T Anchorage v. Lewis held an association cannot act in any way not authorized by its governing documents. The exception to the retroactive application is statutes which are public policy (such as the Florida Friendly Landscaping Act), statutes which are remedial or curative (the recall statute) and statutes which are procedural. The fining statute is procedural, but the part that would allow for a statutory right to fine is not nor was it a public policy statute.
From Haven Fed. Savings and Loan v. Kirian: “Substantive law has been defined as that part of the law which creates, defines, and regulates rights, or that part of the law which courts are established to administer. It includes those rules and principles which fix and declare the primary rights of individuals with respect towards their persons and property. On the other hand, practice and procedure 'encompass the course, form, manner, means, method, mode, order, process or steps by which a party enforces substantive rights or obtains redress for their invasion. 'Practice and procedure' may be described as the machinery of the judicial process as opposed to the product thereof." It is the method of conducting litigation involving rights and corresponding defenses.”
My colleagues disagree and until an appellate court rules on the subject we will not know who is right. Does your HOA want to foot the bill for an appellate case to figure this out? My suggestion is err on the side of caution.
Saturday, May 23, 2015
Correct Mailing Address is Critical to Association Living!
Questions about past due assessments, collection fees and liens almost always include a statement the inquirer did not receive notice. Not having your correct mailing address on file with the association puts the liability on you. Just like not signing for the certified letter is on you and the association will receive it back marked "UNCLAIMED."
If you are going to dispute any charges, here is my advice:
Pay off the lien first and then bring a separate action for recovery of any fees if the association violated your due process rights. Never risk the loss of your property to prove a point or fight over improper fees.
Hire a HOA/condo lawyer to audit the fees and bring any possible action. You need someone who is experienced not only in this area of the law, but the industry practices.
If you are going to dispute any charges, here is my advice:
Pay off the lien first and then bring a separate action for recovery of any fees if the association violated your due process rights. Never risk the loss of your property to prove a point or fight over improper fees.
Hire a HOA/condo lawyer to audit the fees and bring any possible action. You need someone who is experienced not only in this area of the law, but the industry practices.
Wednesday, December 31, 2014
Pre-Suit Mediation or Not?
A homeowner asked the question on www.avvo.com if moving from the community would mean he no longer needed to provide his HOA with an offer of pre-suit mediation.
Moving would not circumvent the pre-suit mediation requirement because the suit would, I assume, be based on acts that occurred while you were a homeowner. Pre-suit mediation is not just for homeowners either. It covers members, vendors, invitees, licensees, and guests.
Not all disputes require pre-suit mediation. FS 720.311(2)(a) provides:
Disputes between an association and a parcel owner regarding use of or changes to the parcel or the common areas and other covenant enforcement disputes, disputes regarding amendments to the association documents, disputes regarding meetings of the board and committees appointed by the board, membership meetings not including election meetings, and access to the official records of the association shall be the subject of a demand for presuit mediation served by an aggrieved party before the dispute is filed in court.
A dispute over a financial obligation or enforcement of a settlement agreement are not subject to pre-suit mediation. Also, any dispute in which a party seeks an emergency injunction is not subject to pre-suit mediation. It is important to note that what you may think is an emergency is usually not one in the eyes of the court.
I don't recommend going to pre-suit mediation without a lawyer. The HOAs usually have veteran lawyers who are very good at bulldozing over unrepresented parties.
Moving would not circumvent the pre-suit mediation requirement because the suit would, I assume, be based on acts that occurred while you were a homeowner. Pre-suit mediation is not just for homeowners either. It covers members, vendors, invitees, licensees, and guests.
Not all disputes require pre-suit mediation. FS 720.311(2)(a) provides:
Disputes between an association and a parcel owner regarding use of or changes to the parcel or the common areas and other covenant enforcement disputes, disputes regarding amendments to the association documents, disputes regarding meetings of the board and committees appointed by the board, membership meetings not including election meetings, and access to the official records of the association shall be the subject of a demand for presuit mediation served by an aggrieved party before the dispute is filed in court.
A dispute over a financial obligation or enforcement of a settlement agreement are not subject to pre-suit mediation. Also, any dispute in which a party seeks an emergency injunction is not subject to pre-suit mediation. It is important to note that what you may think is an emergency is usually not one in the eyes of the court.
I don't recommend going to pre-suit mediation without a lawyer. The HOAs usually have veteran lawyers who are very good at bulldozing over unrepresented parties.
Monday, May 19, 2014
Covenant Violations and the Fining Process - What Your Rights Are as a Homeowner
This is the time of year where our firm gets a lot of calls about covenant violations, mostly lawns that took a beating during the winter months. The Florida climate, which goes from almost freezing to tropical in a 24-hour period, tends to be harsh on lawns, but I digress. That's a blog about Florida-Friendly Landscaping.
There are several things the homeowner should know about the fining process because if you know what the law provides, it is less likely you will be taken advantage of by your HOA. Remember -- knowledge is power.
A board of directors cannot impose a fine against a homeowner. The HOA is required to have a committee of at least three (3) members, who are independent and are no relation to the board of directors, the property manager, officers, agents or employees of the HOA. The committee should be comprised of an odd number to avoid a tie vote. The odd number of members is industry standard and not part of the statute. The committee has to agree by a majority vote to impose a fine, which cannot be retroactive, and the board of directors cannot override the vote to impose a fine, but can override the vote to withhold a fine being imposed.
The HOA is required to give the homeowner notice of a hearing to be held to vote on the fines. The HOA is required to give the owner at least 14 days notice. Now here's where many HOAs get it wrong. The statute, Fla. Stat. 720.305(2)(b) states "A fine or suspension may not be imposed without at least 14 days’ notice to the person sought to be fined or suspended...." The statute does not say mailed at least 14 days in advance, IT REQUIRES THE NOTICE TO BE GIVEN TO THE OWNER AT LEAST 14 DAYS IN ADVANCE.
The statute also provides this is a hearing, not a meeting. The HOA should not be noticing the hearing to the membership to attend as a lynch mob. Hearings do not require notice. The only people that should be present are the homeowners, the committee and if the HOA is going to present the case to the committee, a representative of the HOA. This is usually the property manager or a board member. The representative of the HOA should not be sitting in on deliberations and voting by the committee. This would prevent the committee from making an independent decision.
If you find yourself in front of the committee, bring a recorder. You have the right to do so, although the committee will probably say you don't. Even board meetings are cut short and adjourned because board members tend to think you have no statutory right to record meetings.
You are entitled to obtain a copy of the minutes from the hearing. The committee should create minutes and record the vote, listing the vote of each committee member.
If a fine is imposed, you should pay it and then challenge the decision. Never risk your home. If you pay the fine, the risk to your home is removed and you can challenge the decision without worrying about losing your home to a foreclosure. Unpaid fines in excess of $1,000 can be the source of a lien and foreclosure.
Now, off topic, if you have one of those troublesome lawns that doesn't thrive no matter what you try to do to save it (you know, those St. Augustine lawns), then look into Florida-Friendly Landscaping (FFL). You still have to submit an application to the ARC or ACC or whatever your HOA calls it, but by law the HOA cannot prohibit you from implementing FFL. Check out the website by the University of Florida's IFAS extension at floridayards.org.
As far as other violations go, please do not make improvements to your home without filing the ARC/ACC application and please do not store boats, trailers, RVs, 4-wheelers, jet skis and other recreational items on your property. These are the biggest sources of fines in HOAs.
Tuesday, August 27, 2013
Conflicts - What Motivates Board Decisions
No matter how nice your community is now, it doesn't take much to change your little slice of heaven into a nightmare. A new board of directors, a new property manager, a new association attorney, or the neighbors from hell can all wreak havoc on a community and create misery for everyone. The misery comes in the form of higher assessments for legal fees, those intimidating covenant violation notices and possible fines, past due assessments which spiral out of control with legal fees, interest and late charges, or what I refer to as "neighbor wars," often fueled by one or the other claiming the association supports their position.
Avoiding conflict is best achieved by understanding the governing documents, understanding how an association functions and operates, understanding the various people managing and operating the association, and understanding common problems that may arise between owners or owners and the association.
The biggest complaint I hear are owners who feel victimized by their associations, the association's attorneys, or the property manager. While it does happen and unfortunately frequently, knowing what motivates the actions and conduct of your association helps to keep you out of the crosshairs. Once you have that target on your back there is little chance of ever living in peace. Even if you are successful in litigation, chances are, unless you move, you won't enjoy living in the community and there will always be animosity.
It takes all kinds of personalities to make up a community and you cannot not possibly get along with everyone or make everyone like you. Add to the mix a board of directors of a private corporation with a contract you entered into waiving many of your property rights and you have a recipe for disaster if you are not prepared and informed.
While a have a theory the worst of board members are those who failed at their careers and decided to run your association so they can have their egos stroked, many board members start out with good intentions. Some have what it takes to do a good job without making enemies, but many are just average people with the same stresses in life as everyone else -- jobs, family, finances, mortgages, health concerns, etc. Board members take on a voluntary job (at least they better not be paid or they are violating state law) and try to manage the community with limited funds. The association, nine times out of ten, has a revenue stream that is generated by assessments only. Many owners lose sight of that fact and assume it's a corporation with profits and a fat bank account. Nothing is further from the truth. Most associations are non-profit organizations with a limited budget based on the amount of assessments per household and an average of 25% to 40% of those households are not paying the assessments and are in a mortgage foreclosure. Think of it like this -- what would you do if your paycheck was cut 40%? Ouch! On top of that you have everyone in the community complaining assessments are too high and at the same time complaining the pool needs repairs, the clubhouse needs a new roof, the entrance sign needs a face lift -- the list goes on and on. It's no wonder these volunteers reach their burn out level quickly.
Now consider the fact associations are either not regulated at all or have little regulation. Currently the State of Florida does not regulate homeowners associations except for elections. Hopefully that changes in 2014. The State does regulate residential condominiums, but not commercial condominiums and hotel condominiums. The regulation that does exist is limited and cannot include claims for personal damages or an assessment dispute. Add to this lack of regulation a property manager who is required to take 18 hours of class work to get a license, if they have a license. State law requires the property manager, or community association manager (CAM) and the manager's firm to each be licensed, but there are a number of unlicensed managers in the industry. I am not trying to bash the CAMs -- there are a number of excellent CAMs out there who are hard working and have high ethical standards, but just like lawyers their profession gets a bum rap for the bad apples in the bunch.
Next added to the mix of things is the association attorney. Associations want aggressive attorneys because the board members are afraid of being personal sued despite being protected by the Business Judgment Rule. The Business Judgment Rule protects morons, idiots and those who just make plain honest mistakes. It also protects the association to an extent. There are some overly aggressive association attorneys who count on owners not having the $100,000 or so it takes to fund a lawsuit. Without state regulation of the association and a high price tag on justice, its the perfect storm. Every day I get calls from people who ask me to take their case on a contingency because its a good case, it will generate publicity for me or its extremely unjust. Its not easy for me to tell them a) I don't have the resources to fund their case and b) unless you have a physical injury that generates big money damages no law firm will take it on a contingency because it just not a good business decision to tie you your working capital with no return on investment, if any.
So how do you avoid the perfect storm? Let's break it down into two categories: 1) past due assessments and 2) violations.
Most owners do not realize there is almost no defense to not paying your assessments. Its your absolute duty to pay your assessments, even if you think the association failed to properly notice a meeting to vote on an increase or is misappropriating (stealing) funds. The only defenses available are if you paid the assessments and can prove it, the association refused your payments, the association did not provide notice before filing a lien or foreclosing, the board met in secret to impose the increase or the board did not notify the community of the increase. Even with those defenses it is hard to win against the association.
If you get past due in assessments you will always be past due until you pay the total amount due!
I leave that as a stand alone statement so everyone can understand the importance of this. By state law any payments are credited to all charges other than assessments first. Assessments are credited last, so anything less than 100% of the amount demanded means you are past due and the association can lien and foreclose on your home. There is no minimum amount. Even though you may owe them $100 and your neighbor owes them $10,000, they can foreclose on you first. Its all about which owner the association is most likely to recover from with the least amount of legal fees expended. Or it could be they don't like you, but the court recognizes the association does not have the funds to go after everyone at once and will let them pick and choose who to go after without any consequences for their selections. Before you jump to any conclusions, look at it unemotionally. Is it smarter to go after the owner who owes $100, is current in the mortgage, has a job and generally pays any debts or go after the owner who owes $10,000, is in a mortgage foreclosure, has no job and is likely to file bankruptcy? Even if the association forecloses, if there is a mortgage on the property it is only a matter of time before the bank forecloses on whoever buys the property at the foreclosure auction, which is often the association. If there is already an active mortgage foreclosure the bank can file a motion and get the property from the association in six to eight weeks where it takes years to get it from the homeowner.
What's the deal with all that interest, late fees, administrative charges and attorneys' fees? Well, as I said before, the only source of revenue an association has is assessments and there has to be consequences to not paying assessments or everyone would withhold them. The association cannot waive the attorneys' fees or they are passing on costs you generated to your neighbors and your neighbors could bring a lawsuit against the association. Assessments can definitely not be waived or the association could be sued for not enforcing the declarations. Do associations abuse this and over charge these fees? Yes, but I don't blame the associations themselves as much as I blame the property managers and the lawyers. Like I said -- its the perfect storm -- an unregulated business where those who do business with the association are guaranteed to get paid. All the association has to do to pay its bills is increase assessments. Greed is a problem. Owners and board members alike have to watch out for property managers working with attorneys to generate billable hours for both.
A word of caution -- don't try to plead financial hardship, death, disability, job loss or any other personal issues. The courts cannot consider this when they rule on these cases. These claims are not a defense to not paying assessments. If you want to keep the roof over your head pay the mortgage and the association. I would rather skip a mortgage payment then the association payment. At least you can negotiate with the bank -- eventually.
Next on the list is covenant violations. The best way to avoid them is to know the rules! Period!
You need approval of your association to change anything. If you make that assumption you should stay out of trouble. Its better to ask for permission and not need it then to not ask and try to get a lawyer's forgiveness. You can count on the lawyer being involved.
Some of the newer rules, or rather laws of the state:
1. An association cannot prohibit or prevent an owner from installing Florida Friendly Landscaping. Its a matter of public policy and important to conserving our natural resources. You are still required to get your association's approval. No one has figured out how to deal with the issue of what to do when the association denies your application and the law says you can do it anyway. There are cases pending in court over this. Some associations have been wise enough to realize their lawyers were probably looking at generating billable hours and its a losing proposition for them -- they dismissed their cases. Other aren't so smart.
2. You have a right to a hearing with 14 days advance notice of the hearing before you can be fined. While this part of the statute was passed as a matter of public policy the statute is written as if to imply associations have a right by statute to fine owners. The previous rule, before this statute was passed, was an association could only fine you if the Declarations, Bylaws and Articles of Incorporation authorized fines. My position is this is still true and there is no pubic policy reason for imposing fines by statute, but its a lot cheaper to pay the fine than to fight in court and possibly an appeal. Many associations also believe if you don't show up to for the hearing the fining committee can impose the fine without having the hearing. Wrong!!! But again, is it feasible to spend lots of money to fight a fine?
3. A buyer is liable for the past due assessments of any previous owner. The statute only addresses assessments and not late fees, interest and attorneys' fees. While it is industry practice to charge all these to any buyer, there are cases pending challenging this. Stay tuned. One pet peeve I do have is charging a new owner the attorneys fees for the association attorney's involvement in a mortgage foreclosure. Associations are named as a defendant in a mortgage foreclosure because they have a competing lien and the bank cannot claim the 12-month cap on liability if the association is not named. There is no rule of civil procedure that allows one defendant to assess their legal fees against another. I would think the Florida Bar would have issues with this as well. It has also been the industry practice to not write off any past due assessments and other charges after the bank pays their 12-month cap and hold this for the next buyer. The Third District Court of Appeals ruled against that on August 14, 2013. It sends a clear message.
4. No stealing by board members! Finally!!! If a board member is arrested for a crime involving the association the board member is automatically removed from office as a matter of law. Did I hear a big "WOOHOO" out of Davenport, Florida? I am eternally grateful to the Polk County State Attorneys' Office for a job well done.
5. Old law, but important: before you can sue your association you must engage in pre-suit mediation for homeowner associations and arbitration for condominium associations. There are exceptions as noted above for assessment disputes and, for arbitration, personal damages.
6. Another old law that's important: if your board of directors is doing a lousy job you can initiate a recall and remove them. This is much easier and less expensive than a lawsuit.
Remember pay your assessments and ask permission. Do those two things and you can avoid a lot of heartache and legal fees. While it goes against my anti-establishment nature, most association battles are not worth it emotionally and financially.
While I didn't touch on neighbor-on-neighbor disputes, which are virtually impossible to resolve, my only advice is to put yourself in their shoes and ask yourself would you be annoyed living next door to you?
Good luck and next time buy farmland.
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Thursday, August 15, 2013
What's Constitutes A Board Meeting?
Board meetings are a big source of complaints when it comes to HOAs and condo associations. Fla. Stat. 718.111 governs BOD meetings of condo associations or COAs and Fla. Stat. 720.303(2) governs meetings of HOAs or homeowner associations.
There must be a quorum (majority) of the BOD present in person (or by telephone conference as long as the attendees can hear the member appearing by phone or Skype) in order to have a board meeting and to conduct board business. Secret voting and proxies are not allowed for board members to vote or attend. If there is not a quorum present, then the BOD cannot conduct business and any actions would be null and void. It would also be a breach of fiduciary duty to conduct a meeting without a quorum.
You are entitled to record all board meetings and the board cannot prohibit this. They also cannot ask why you are recording. If a board meeting is being conducted in violation of the statutes, you should record the meeting and object to the meeting being conducted.
There must be a quorum (majority) of the BOD present in person (or by telephone conference as long as the attendees can hear the member appearing by phone or Skype) in order to have a board meeting and to conduct board business. Secret voting and proxies are not allowed for board members to vote or attend. If there is not a quorum present, then the BOD cannot conduct business and any actions would be null and void. It would also be a breach of fiduciary duty to conduct a meeting without a quorum.
You are entitled to record all board meetings and the board cannot prohibit this. They also cannot ask why you are recording. If a board meeting is being conducted in violation of the statutes, you should record the meeting and object to the meeting being conducted.
Friday, August 9, 2013
Architectural Review and Staying Out of Trouble with Your HOA
In my practice it is very common for clients to come to me after their homeowners association has issued them a fine or filed a lawsuit against them for completing improvements on their home without approval of the Architectural Review Board ("ARB") or Architectural Review Committee ("ARC").
Often these clients submitted an application to the ARB or ARC and did not receive a response. After waiting a considerable amount of time they then proceeded with the work on their home.
Many associations have a provision in the Declarations or Bylaws stating if approval or denial is not received in thirty (30) or, sometimes, sixty (60) days the application is automatically approved.
If your documents have such language, you will need to be prepared to prove you submitted an application. My recommendation is to send any application by certified mail and be sure to keep a copy of it.
If you are implementing Florida-Friendly Landscaping, please keep in mind you still need to submit an ARB or ARC application. While the Association cannot prohibit FFL, it can go after you for not completing the forms.
Saturday, June 15, 2013
Florida Friendly Landscaping & Your HOA
In 2009 the Florida Legislature enacted revisions to Fla. Stat. 720.3075(4), which prohibits homeowner associations from enforcing deed restrictions as to prohibit the implementation of Florida Friendly Landscaping. This language is recited again in Fla. Stat. 373.185, which is the initiative for Florida Friendly Landscaping as a means to reduce water consumption and prevent further pollution of the environment with pesticides, herbicides and fertilizers.
Prior to the enactment of the 2009 revisions, the same statute prohibited such conduct if the association's documents were recorded after October 1, 2001, but with increasing water shortages and the State of Florida considering importing water from other states, the Florida Legislature found greater protections were necessary as a matter of public policy.
Seems clear, right? It is if your a homeowner, but associations and their attorneys have a different idea. The right of the association to require an application to the architectural review board or committee (ARB or ARC) still exists, although many homeowners do not realize this. Why? Because it doesn't make sense. Technically, the association cannot deny your application unless it does not comply to Florida Friendly principles and I have yet to meet a board of directors with the qualifications to make such a determination. But rules and rules and owners need to submit applications.
What happens next though defies all reason. Of course, I have never heard anyone brag about their board members being reasonable.
The owner implements FFL with or without an application and the association starts sending those nasty violation letters. Don't get me started on those. Do they really need to be so nasty? Do the associations really think the tone of the letter is going to result in the homeowner responding with an apology and a promise to follow the dictatorship of the association?
What reasons do the associations give for violating the FFL yards? I have heard everything from the association has the right to regulate FFL to the declarations require St. Augustine and state law cannot invalidate the Declarations. I was recently told a client could maintain a nice St. Augustine or Zoysiagrass lawn if the client would just pay a lawn service a monthly fee. Really? Apply chemicals monthly? Isn't this not the exact thing FFL tries to avoid? MORE CHEMICALS????
I have heard over and over St. Augustine is FFL. That is true in some areas of Florida, mostly coastal regions, but FFL is not about any one plant, grass, shrub, tree or groundcover being FFL no matter where the lot is located in Florida.
FFL is about the right plant in the right place for the site conditions. It is about soil composition, soil pH, drainage, light, temperature, pests and even residual chemicals in the soil. To argue my point, I have two plants which are exactly the same and were purchased at the same time from the same store. One plant was installed on one side of my backyard and the other on the other side. One plant is now about 25' high and the other is still the same size as it was when I bought it 15 years ago. The site conditions are obviously different on the same lot 60 feet or so apart.
To recap, we have a law with a clear initiative to reduce water consumption and the application of chemicals to our environment. We have a clear law allowing homeowners the right to protect the environment by implementing FFL without interference from homeowner associations. We have volumes of material available online educating the citizens of Florida regarding FFL and the nine principles. It's obvious from the materials it takes a lot of work and money to implement FFL and a good understanding of horticultural principles to obtain a fair understanding of FFL. It is clear board members, who are unpaid volunteers giving up their time to help manage the community, are not generally knowledgeable enough to make a determination of what is or is not FFL. Anyone besides me see the problem here?
What Florida homeowners need are some elected officials to push for an agency to provide a neutral party to certify yards as FFL. Until we have this the associations will continue to violate homeowners and even impose fines, which can result in liens and foreclosure if unpaid. The associations have an unfair advantage in litigating these disputes because homeowners have no agency regulating homeowner associations and cannot afford the costly litigation. The associations see this and engage in disputes they would normally lose because they know they will win purely as a matter of economics. They have a license to be the bully of the neighborhood.
I encourage those associations who support FFL, or do not approve of the bully mentality as a way to rule the neighborhood, to step up and adopt FFL guidelines, obtain and understand the materials, and let your members know you support FFL. Don't end up being labeled a "bad" HOA.
Prior to the enactment of the 2009 revisions, the same statute prohibited such conduct if the association's documents were recorded after October 1, 2001, but with increasing water shortages and the State of Florida considering importing water from other states, the Florida Legislature found greater protections were necessary as a matter of public policy.
Seems clear, right? It is if your a homeowner, but associations and their attorneys have a different idea. The right of the association to require an application to the architectural review board or committee (ARB or ARC) still exists, although many homeowners do not realize this. Why? Because it doesn't make sense. Technically, the association cannot deny your application unless it does not comply to Florida Friendly principles and I have yet to meet a board of directors with the qualifications to make such a determination. But rules and rules and owners need to submit applications.
What happens next though defies all reason. Of course, I have never heard anyone brag about their board members being reasonable.
The owner implements FFL with or without an application and the association starts sending those nasty violation letters. Don't get me started on those. Do they really need to be so nasty? Do the associations really think the tone of the letter is going to result in the homeowner responding with an apology and a promise to follow the dictatorship of the association?
What reasons do the associations give for violating the FFL yards? I have heard everything from the association has the right to regulate FFL to the declarations require St. Augustine and state law cannot invalidate the Declarations. I was recently told a client could maintain a nice St. Augustine or Zoysiagrass lawn if the client would just pay a lawn service a monthly fee. Really? Apply chemicals monthly? Isn't this not the exact thing FFL tries to avoid? MORE CHEMICALS????
I have heard over and over St. Augustine is FFL. That is true in some areas of Florida, mostly coastal regions, but FFL is not about any one plant, grass, shrub, tree or groundcover being FFL no matter where the lot is located in Florida.
FFL is about the right plant in the right place for the site conditions. It is about soil composition, soil pH, drainage, light, temperature, pests and even residual chemicals in the soil. To argue my point, I have two plants which are exactly the same and were purchased at the same time from the same store. One plant was installed on one side of my backyard and the other on the other side. One plant is now about 25' high and the other is still the same size as it was when I bought it 15 years ago. The site conditions are obviously different on the same lot 60 feet or so apart.
To recap, we have a law with a clear initiative to reduce water consumption and the application of chemicals to our environment. We have a clear law allowing homeowners the right to protect the environment by implementing FFL without interference from homeowner associations. We have volumes of material available online educating the citizens of Florida regarding FFL and the nine principles. It's obvious from the materials it takes a lot of work and money to implement FFL and a good understanding of horticultural principles to obtain a fair understanding of FFL. It is clear board members, who are unpaid volunteers giving up their time to help manage the community, are not generally knowledgeable enough to make a determination of what is or is not FFL. Anyone besides me see the problem here?
What Florida homeowners need are some elected officials to push for an agency to provide a neutral party to certify yards as FFL. Until we have this the associations will continue to violate homeowners and even impose fines, which can result in liens and foreclosure if unpaid. The associations have an unfair advantage in litigating these disputes because homeowners have no agency regulating homeowner associations and cannot afford the costly litigation. The associations see this and engage in disputes they would normally lose because they know they will win purely as a matter of economics. They have a license to be the bully of the neighborhood.
I encourage those associations who support FFL, or do not approve of the bully mentality as a way to rule the neighborhood, to step up and adopt FFL guidelines, obtain and understand the materials, and let your members know you support FFL. Don't end up being labeled a "bad" HOA.
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